Frequently Used Forms

Food Waiver Form

Sponsorship Request Form

Solicitation Request Form

Student Organization Fundraising Form

Access to the South Lounge

Access to the Student Organization Area

Campus Schedule

Facility & Equipment Use Guidelines

Posting Information/Signs

All items posted in the Surbeck Center must be submitted at the Surbeck Front Desk for authorization.  The Surbeck Desk staff will post approved signs on the appropriate bulletin board within the building.  Signs should not be taped to the sidewalk or patio areas within 10 feet of the entrance.

Surbeck Center has easels that may be scheduled for posting foam core boards, T-stands for posting banners and wall divider panels for posting a series of information.  These items should be scheduled in advance through Surbeck Scheduling.  Location of these special postings is at the discretion of Surbeck Center staff to ensure traffic flow, egress from the building and best use of facility space overall.  Sandwich boards, unless specifically approved by Surbeck Scheduling, are not to be used.

Items posted on easels in Surbeck Center must be removed immediately following the event and may not be displayed more than 3 days prior to an event.

Weekly meetings advertised on easels may be displayed only on the day of the meeting.

Equipment Use

All equipment (tables, chairs, AV equipment, mobile units, etc) must be reserved through Surbeck Scheduling.

All equipment must be picked up and signed for by the department/office/individual at the Surbeck Main desk.

All equipment must be returned on the scheduled date and signed in at the Surbeck Main desk by the department/office/individual.

Room Use

The public areas of Surbeck Center (the South Lounge, Rec Room, Miner’s Shack seating area and the Student Organization area) are designed for the use of our students.  On occasion events may be scheduled in these areas, but for the majority of time, these areas are intended for students who are studying or hanging out with friends, as well as faculty and staff use.

Conference Rooms

Recognized student organizations, university departments or groups have first priority in reserving and using meeting rooms in Surbeck Center.  That is not to say that these groups have last say in what room they use.  Surbeck staff will reserve and assign space to optimize the needs of all parties; this may involve reassignment of your event after confirmation.

Individual students are welcome to use conference and meeting rooms in Surbeck within the following guidelines:

• Maverick and Mystic Rooms are study rooms Monday through Friday from 6:00 p.m. – 7:00 a.m. and 24 hours a day on Saturday and Sunday at no cost.

• The McKeel Room and the Bump Lounge (West) may be reserved for practicing presentations at no cost.

• Events related to completion of degrees (oral exams, thesis defense, etc) may use Surbeck Center meeting rooms at no cost.

• Special events or activities not sponsored by a student organization but attended by SDSM&T students may be charged room rent.  Such activities will be reviewed by the Surbeck Event Planner, who may confer with the Director of Surbeck Center; requestors will be notified in writing of decisions related to rent charges prior to confirming the room request.

Charges

Room rental fees will be charged in accordance with SDSM&T Policy (VI-A-13) Assessing User Fees: Scheduling, Events, Conferences.

Damage charges may be assessed to any users for damages to rooms or equipment caused during that user being in the reserved space.  Users should be aware that use of certain tapes or adhesives on the walls may cause extensive (and expensive) repairs.  Blue tape is available at the Surbeck Main Desk for use during meetings and events.  Tripods, movable panels and T-sign holders are also available for posting information and hanging banners or back-drops.